New association board members may have an idea of what their responsibilities entail, but sometimes need a more in-depth example of their duties and authority that they hold over a community. The community association is in place to maintain order throughout a neighborhood and ensure that it remains a great place to live for current and future tenants.
With the help of a hands-on association management team, an association board can go on to make a positive difference in a neighborhood. While the finer points of role responsibilities are defined in your association’s Governing Documents, here are some broad examples of the responsibilities each role can expect.
Roles of Your HOA President
Your association president is the ultimate face of the community. Think of them as a CEO that harbors the responsibilities and authority of someone who owns a company. When it comes to the actual tasks that a president has to take on include:
- General administration of the board
- Ensures that all other members are on top of their duties
- Acting as a spokesperson for the directors as a whole
As an acting president for a board, it is important to be fair and organized. Presidents can be removed at any time by a majority vote from the other members of the board without cause. If you find that some of the administrative duties are a bit daunting (i.e. financial, drawing up vendor contracts, etc.), then look to your association management team for support and encouragement.
Responsibilities of Your HOA Vice President
Much like the title states, the vice president is always available to take on any powers the acting president may have. However, these terms only come into play if the Association president must be absent from a meeting or if the board is in-between presidents after a removal.
While this may seem like the VP is waiting in the halls for their time to shine, this couldn’t be further from the truth. An association vice president is responsible for overseeing the recreational properties of a neighborhood, shared buildings, and organizing Association-sponsored activities.
Roles of an HOA Secretary
Every board needs an excellent secretary to keep its direction for the community on-course. As a board secretary, your responsibilities are:
- Taking meeting minutes
- Keeping board meeting records
- Maintaining membership records
- Maintaining Association records and documents
Many of these Secretary responsibilities can be taken on by the management company. But it is still important to have a Secretary for taking minutes and meeting administration.
Responsibilities of an HOA Treasurer
Association financial issues are all handled by the acting Treasurer. The responsibilities of this position are extremely important to the community and usually involve assistance from the board’s current association management organization. Not only does a treasurer secure community funds and manage financial records, but they also:
- Prepare annual budgets
- Keep tabs on the financial standing of the Association
- Lead reserve studies
- Review monthly financial statements
Keep Your Board Members On Track With Goodwin & Company
As a member of your Association Board, you are officially representing the community of homeowners that you serve. This is a job that should never be taken lightly and must always follow governing community documents and your state’s laws.
At Goodwin & Company, we understand that sometimes even the best board members need a helping hand with maintaining a community. From creating vendor contracts to assistance with collecting dues, we can help take some of the weight off of your shoulders. Contact us today to find out more about our services and how we’ve helped associations like yours in the past.
